July 3-7, Nantes (France)
Guidelines for Tutorial Proposals

A tutorial's basic purpose is to give a deeper or more covering insight into its area than a conventional lecture would do. That is why it extends over a half or a full day. This gives the speaker better possibilities to structure the tutorial in a proper manner.

• The topic of a tutorial can come from a truly broad spectrum.
• Any interesting theme from OO technology and its derivative (e.g. AOP, CBSE, ...) is welcome, from surveys to experience reports or specialized research topics.
• However, one should keep in mind that a tutorial can be expected to attract a significant number of participants (at least 10 participants).
• This is most likely the case if the topic is new or relevant to a broad community.
• Experience has shown that tutorials on a very basic level -- especially introductions to mainstream languages -- are out.
• Surveys and advanced topics (including advanced topics on programming languages) are often much more successful.
• ECOOP participants are usually quite experienced in OO programming and designing and come to a tutorial in order to get insight into some new area.
• For instance, making sense of an alphabet soup of acronyms terms and technologies such as BPEL, CBD, Eclipse, MDD, SPL, XML, Web Services, ... may be a good idea.

If you think that you are highly experienced in a certain area of object-orientation and that others could benefit from sharing this experience with you, you should submit a proposal.

What should a proposal look like?

To make the evaluation process easier, please write your proposal according to the following scheme. Proposals adhering to this form will be truly preferred. Proposals will be submitted by electronic mail in pdf format sent to tutorial-ecoop2006...please ignore this...@emn.fr.

Title

• Select an expressive title that captures the contents of your tutorial well without being too long.
• Remember that the title must be attractive and should make a reader curious.
• In exceptional cases we may re-edit the title in order to make it consistent with other tutorial titles.

Speaker(s)

• Give the full name and address of the tutorial speaker.
• If there are multiple speakers, give this information for all of them but clearly specify who the contact person is.
• Don't forget to specify the electronic mail address.

Abstract

• Give a concise description of the contents and goals of your tutorial.
• The abstract will be used for the Advance Program.
• It should not be longer than 150 words.
• If it is longer, be prepared to have it cut or re-edited.

Outline

This information will be used by the tutorial chairs for reviewing the detailed tutorial contents. The outline should be a table of contents of the tutorial, with a few keywords for each section, and with a rough estimate of the time spent on each.

Duration

• Tutorials can be half-day or full-day.
• Half-day tutorials are preferred. A half-day tutorial should last for 3.5 hours including a half an hour break.
• A full-day tutorial should last for 7 hours including two half an hour and excluding the lunch break.

Level and Required experience

The tutorial level can be introductory, intermediate, or advanced. The technical prerequisites should appear clearly in order to ease the attendees choices.

• Clearly state what knowledge you expect from your participants.
• This information will be included in the Advance Program.
• It should not be longer than 20 words.

Expected audience

• Who should attend this tutorial?
• How will the participants benefit from attending?

Speaker's profile

• Describe your affiliation, interests and experience.
• It should be clear from this text that you are the right person to give this tutorial.

Speaker's profile for the Advance Program

• Provide a short version of the Speaker's profile to be included in the Advance Program.
• It should not be longer than 40 words.

Tutorial resume

• Has this tutorial been given before?
• How many participants were there?
• If available, please specify the ratings that the participants gave to your tutorial.

Equipment

• Please specify the equipment you need (e.g., video projection facilities, Wi-fi connection, paper boards, etc.)

Presentations

• If the tutorial has been given before, please include at least the first 5 pages of your handouts.
• If the tutorial is new, it would still be useful to include a few sample slides that let the committee judge the expected quality of the presentation.

What should a tutorial look like?

If you never presented a tutorial before here are some suggestions that may help you in preparing your presentation.

Contents

• When preparing the tutorial, keep your audience in mind.
• People don't pay for a tutorial in order to hear things that they already know or that are irrelevant for their work.
• So don't be vague, don't waste time with lengthy introductions, but speak to the point.
• Don't try to impress the audience with the amount of your research, but convey practical knowledge and ideas that the participants will find useful for their own work.
• Whenever possible, use examples and case studies and avoid lengthy abstract passages.
• Also consider demonstrations on video or an overhead panel.
• In order to get an audience as homogeneous as possible, clearly state which knowledge you expect from the participants in the tutorial description.

Slides and notes

• You will have to prepare tutorial notes for the participants.
• These handouts usually contain copies of the slides that you show.
• Here are a few guidelines for preparing the slides and the handouts.
• Use at least a 14 pt (or better an 18 pt) font on all of your slides.
• A good slide should not just repeat everything you say but summarize your presentation.
• Use short phrases and keywords instead of full sentences.
• People cannot read as fast as you speak. Make heavy use of pictures and examples.
• Consider also using the blackboard for short examples.
• Use colors where they are helpful, but remember that they will not appear in the black and white handouts.
• Don't put too much or too little material on a single slide.
• A good rule of thumb is to spend 3 minutes per slide.
• Don't include slides that you will skip in the presentation; people will find that annoying.
• You will have to deliver the tutorial notes in camera-ready form (see the deadline below).
• We request that you send them as hard copy, so consider the postage delay to meet the deadline.
• To avoid wasting paper, copy two slides on a single page (reduced size). The printed area of such a page must not exceed 27 x 17cm (10.5 x 6.7 inch).
• In addition to the slide copies, also consider providing full-text handouts (papers, summaries, bibliography, etc.). Participants will appreciate that.
• The maximum length of the notes for a half-day tutorial should be 50 pages for slide copies and another 20 pages for full-text material. For full-day tutorials these numbers can be doubled.
• Try to achieve good printing quality.
• We will add an uniform cover page to all tutorial notes.

Presentation

• The participants expect that your presentation will be much easier to understand than a book about the same subject.
• Thus speak clearly and lively. Try to interact with your audience.
• Encourage them to ask questions.
• A presentation is much more lively if it also includes examples and demonstrations on the blackboard, on video or on an overhead panel.
• Tutorials should be split into sessions of 1.5 hours each with a 0.5 hour coffee break in between.
• Don't overrun your tutorial time. After the tutorial the participants will be asked to assess the tutorial with a questionnaire.
• A good rating will help you when applying for other tutorials in the future.

Organisational Questions

ECOOP is a non-profit conference that offers high-quality knowledge at a reasonable price. Therefore, we recently decided to give up the honorarium for the tutorial speakers. Nevertheless, giving a tutorial at ECOOP is attractive since it brings you into contact with people of similar interests and may provide good visibility for your work.

Travel compensation

A travel compensation of up to 500 € (or up to 1300 € for long distance trips) will be paid for tutorial attracting a significant number of participants. The compensation will be based on economic air fares augmented by the amount to cover surface transportations between Nantes Airport and the conference site. The travel reimbursement will be allowed upon reception of the tickets, which will not be returned. Multiple speakers will have to decide to whom the forfeit reimbursement is to be allocated. Notice that all final decision upon travel compensation are up to the Tutorial Chairs.

Hotel

The ECOOP organizers will take care of the hotel reservation and accommodation fees, up to two nights. Multiple speakers will decide to whom the reservation is to be allocated.

Conference

Tutorial speakers will receive one free conference attendance, which includes access to workshops and research tracks. Multiple speakers will decide to whom the registration is to be allocated.

Cancellation

Note that an accepted tutorial that does not attract a minimum number of participants until the early registration deadline may be cancelled by the ECOOP 2006 organization. In this case, the speaker will be notified and no compensation will be due to the tutorial speaker. However, we shall still grant him or her a free registration to the conference, excluding any refund of travel or lodging expenses.

Additional information

The earlier a proposal arrives, the better the chances to get feedback in order to bring the proposal into a form that is likely to be accepted. For additional questions or clarification, or for your suggestions, please feel free to contact the Tutorial Chairs.